Welcome, fellow ice cream aficionados and corporate warriors. Here is the practical version of catering an ice cream bar at a company event: how many machines you need, what it costs, what has to be in the room, and how long it all takes.
Our machines are double-barrel: two flavors plus a twist of both, all you can eat. Under about 150 people, one machine is normally the right call. Above that we work the number out with you, because headcount is only half the question — 200 people grazing over two hours is a very different job from 200 people on a thirty-minute break, and the second one needs more barrels.
Tell us the headcount and the serving window when you ask, and we will tell you what we would bring.
Under 150 guests it is a flat $450 minimum — one machine, two flavors, cups, cones, spoons, napkins and six toppings included. From 150 guests up it moves to per-person packages, $2.10 to $3.50 depending on how far you want to go with toppings. Delivery, setup and pickup are included within 25 miles of Lehi, and it is $5 a mile beyond that. Full detail is on the pricing page.
This is the part that catches people out in an office. A soft serve machine needs a real outlet, and the 240v one is rarely in the room you had in mind — it is usually in the kitchen, behind a dryer, or down in the basement. We bring the machine that matches whatever the building has, so a site with only ordinary 120v outlets is not a problem. If the building genuinely cannot carry what your headcount needs, we can bring a generator for $200, quoted before you book. There is a whole post on venue power if you want the detail, and you are welcome to text us a photo of your outlet.
We arrive about an hour before you want to be serving, set up, run it or leave it self-serve, then break down and clean up before we go. Nobody on your team lifts anything and nobody spends their afternoon washing a machine.
Eleven Dole Soft Serve flavors — pineapple, orange, mango, raspberry, strawberry, peach, pomegranate, cherry, lemon, lime and watermelon — plus vanilla and chocolate ice cream. Two per machine, plus the twist. The Dole flavors are vegan, dairy free, gluten free and lactose free, which is the easy answer for the people in your office who normally have to skip dessert.
Self-serve works, and people genuinely enjoy making their own. An attendant keeps the line moving and the toppings tidy, which is worth it for a big crowd or a short break.
We had them serve ice cream at a company luau and they were the biggest hit! What a great company and darling servers! We will definitely use them for future events!
Melissa S., company luau, August 2026
Vanilla is the classic choice for board meetings. It says, “I’m reliable, just like our profit margins.” Chocolate is bold, like that risky merger you are negotiating. Dole Whip swirl is for team-building, because unity is colorful. And if you get brain freeze mid-presentation, simply pretend it is a strategic pause. Nailed it.
In all seriousness, think about how many crappy days of work the average employee endures. The endless drone of getting up, going to work, pushing through mounds of tasks, then going home joyless. Now imagine you announce to your staff that “This Thursday we will have a soft serve ice cream machine delivered here with vanilla ice cream and pineapple Dole Whip. Unlimited servings, help yourself!” Boom. You just changed a freakin’ life.
A catered lunch is good and a food truck is nice, but they are over when they are over. Think of the night shift. Think of the people who missed lunch. Think of everyone who just wants a cone at 3pm.
See how corporate events work — or tell us your date and headcount and we will come back with a number.
