Most ice cream caterers will not put a price on their website. You fill in a form, wait, and get a number you have nothing to compare it to. Here is ours, in full.
Everything is priced per guest, and every event has a $450 minimum. That minimum is the floor no matter how small the party is.
There are four packages. All of them are all you can eat.
| The BASIC | $2.10 | Any two flavors in one machine. Delivered, set up, cleaned up, picked up. |
| The TREAT | $2.40 | The BASIC plus cones, cups, spoons and napkins. |
| The SWEET TOOTH | $3.05 | The TREAT plus an assortment of six toppings. |
| The SUGAR HIGH | $3.50 | The TREAT plus an assortment of ten toppings. |
Below about 148 guests the per-person maths lands under the minimum, so you simply pay the $450. On the pricing page that is listed as the Small Party package, and what you get for it matches the SWEET TOOTH: one machine, two flavors, cups, cones, spoons, napkins and six toppings, delivered and collected.
The thing worth understanding is that the minimum makes small events cost more per head. A sixty person party and a hundred and forty person party are the same $450. If your guest list is hovering somewhere in the low hundreds, adding people costs you nothing until you cross the line.
Fair question, and people do ask it. It is not a phrase we use loosely.
We size every event from experience: the type of event, how long it runs, the guest count, which flavors, how many machines, and whatever else you are serving. On top of that we build in a buffer of roughly 15 percent.
So if you tell us 200 people and pay for 200 people, we guarantee that if 230 turn up everyone still gets as much as they want without us running out. If a great many more than that appear, we cannot promise you will not run out — but we will not charge you more either. And if far fewer turn up than you booked for, we do not refund the difference.
That is the whole policy. No per-serving counting, in either direction.
A $150 deposit takes your date off the calendar. It is not an extra charge on top of the price — it comes off your final total, so the deposit is simply the first part of what you were going to pay anyway.
Dates are not held until the deposit is in, which matters most for the ones that go first. June Saturdays, in particular.
Per-person pricing on dessert usually means per serving. Ours does not. If your guests come back three times, that is the same price as once — which is the whole reason a soft serve bar works at a reception where people are standing around for three hours.
They were super easy to work with and they have so many different packages to choose from! Our guests loved it!
Olivia D., July 2025
Tell us the date, the headcount and the venue and we will quote it properly — including power, travel and whether you need one machine or two. See the full pricing and packages page, or check your date. Most of what we do is wedding receptions.
The company Christmas party has a script. A reserved room, trays of something warm, a sheet cake with the logo piped on it, everyone standing around holding a plate. Nobody complains about it. Nobody remembers it either.
An ice cream bar breaks the script. And December, oddly enough, is the easiest month of the year for us to run one.
That sounds backwards, so here is why it is true. Most of the problems with an outdoor summer event are weather problems. Sun beating on the machine. Guests wanting shade. A cone that starts losing the fight on the walk back to the table. We plan around all of it, but it is planning.
A December party is indoors, climate controlled, and completely predictable. An office lobby works. A break room works. A conference room with the tables pushed back works. A rented hall works. There is no shade to find, no heat to beat, and no rain date to think about. You pick a room and we show up.
We deliver, set up, run the machines through your event, then clean up and haul everything out. Nobody on your team touches it.
Every machine we own is double barrel, which means two flavors at once plus a twist of both. You pick your two from thirteen options: vanilla and chocolate ice cream, plus eleven Dole Soft Serve flavors. The Dole flavors are dairy free, which quietly takes care of the one or two people in every office who have to skip dessert at these things.
It is all you can eat. People go back. That is sort of the point.
This is the question that trips up most caterers, and it is the reason we wrote a whole guide to venue power.
The short version for a holiday party: our smaller machines run on the same 120v outlets already in the wall, so an office, a church building, or a rented hall is usually a non issue. The larger machines need a dedicated 240v outlet, and we confirm what a venue has before the day rather than finding out on arrival. If a space genuinely has no usable power, we can bring a generator for a 200 dollar rental, but it has to run outdoors, so indoor December parties almost never need one.
November and December weekends go first, and the week before Christmas goes fastest of all. Companies tend to lock in their party date months before they think about the food, then call caterers in late November. By then the good Saturdays are spoken for.
If you are reading this in September or October, you are early, and early is the whole advantage.
This is the single most useful thing you can tell us, and most people do not think to. Two hundred people coming through on a thirty minute break is a completely different setup from sixty people grazing across an afternoon. Both are easy. They are just not the same job, and the number of machines we bring depends on which one you are running.
Give us a headcount and a window and we will size it honestly. If one machine covers you, we will say so.
There is nothing wrong with cake. But an ice cream bar is the thing people crowd around, and the thing they talk about the following week. It costs about what a decent dessert spread costs, and it takes the dessert question off your plate entirely.
Have a look at pricing and packages, or read through our corporate events page for what a company booking usually looks like. Still have questions? Most of them are answered on the FAQ page.
Tell us your date and your headcount and we will tell you exactly what it takes.
The trunk or treat has quietly taken over Halloween in Utah. A church parking lot, two dozen open hatchbacks, a few hundred kids working the row in about ninety minutes, and everybody home before it gets properly cold.
It is a good format, and it has one obvious weakness: every single trunk is handing out the same thing. By the fourth car, the kids are on autopilot.
An ice cream machine is the thing they stop for.
The first question is always some version of is it not too cold for ice cream.
Honest answer: the machines do not care, and neither do the kids. A sixty degree evening does not slow a nine year old down. What the weather actually changes is the shape of the event, not whether it works. Plan for a shorter serving window than you would in July, keep the line moving, and set up somewhere out of the wind if the lot has a sheltered side. It is also worth noting that late October evenings in Utah can swing twenty degrees depending on the day, so this is a conversation worth having when you book rather than the week of.
If you want a middle path, some events keep the ice cream just inside the building and the trunks outside. That works fine and solves the wind question entirely.
This is the part that catches trunk or treats more than any other event we do. A parking lot is not a venue. The building next to it has power, but the question is whether there is an outlet within reach of where you actually want us set up.
Our smaller machines run on standard 120v outlets, so an exterior outlet or a cord run from a door is usually enough. Meetinghouses generally work well for us for exactly this reason. Our larger machines need a dedicated 240v outlet, which a parking lot will not have.
If there is genuinely nothing in reach, we bring a generator for a 200 dollar rental. It runs outdoors, always, and we put it well away from the crowd. A generator sounds roughly like a lawn mower, the smaller one is much quieter, and once a few hundred kids are running around a parking lot nobody notices it. We put the big one about a hundred feet out and behind a wall when there is one, and the small one about seventy feet.
There is more detail in our guide to venue power and our post on events with no power at all.
This matters for sizing. Most events we do spread out over an afternoon. A trunk or treat does the opposite: it starts at a set time, everybody is there, and it is effectively over in an hour and a half.
That is a rush, and a rush needs more capacity than the same headcount spread across three hours. Tell us how many families you are expecting and how long the event runs, and we will tell you honestly whether one machine covers it or whether you want two. We would rather say two up front than have three hundred kids in one line. There is a breakdown of the numbers here.
Trunk or treats are exactly the kind of event where a handful of kids end up with a bag full of things they cannot eat. It is the reason the teal pumpkin idea caught on.
Every machine we own is double barrel, so you get two flavors plus a twist of the two, chosen from thirteen options: vanilla and chocolate ice cream plus eleven Dole Soft Serve flavors. The Dole flavors are dairy free. Running one Dole flavor and one ice cream flavor means the kid who has been handed a bag of things to avoid all evening gets to have the same thing everyone else is having, without a conversation about it.
A trunk or treat is usually organized by a group rather than a person, which changes the arithmetic. Spread across a congregation, a PTA, or a neighborhood committee, an ice cream bar that serves every kid there all evening is not a big number per family, and it is the only part of the event anybody photographs.
It is also all you can eat, which at a trunk or treat is less dangerous than it sounds. Kids get one, run off, and come back once.
Trunk or treats cluster hard in the last two weeks of October, and a lot of them land on the same two or three evenings. If your ward, school, or neighborhood does one every year, book it in August or September rather than the second week of October.
Have a look at pricing and packages or the FAQ. We serve Utah County, Salt Lake County, and the surrounding areas from Lehi, and October is one of our easier months to say yes to if you call early.
Almost nobody asks about power when they tour a venue. Then, somewhere around two weeks out, a caterer asks where the machine is going to plug in — and suddenly you are texting a venue coordinator who is not certain either.
We have catered at 39 venues across Utah County and the south end of the Salt Lake valley, and we write down what we find at every one: which outlet, which wall, what it will carry. Here is what four years of those notes actually say.
There are two kinds of machine and two kinds of outlet. Our full-size machines run on 240v — the same sort of outlet an electric clothes dryer or range uses. Our smaller machines run on ordinary 120v household outlets. Both are double-barrel, so whichever one turns up you still get two flavors plus a twist of the two — smaller means smaller, not fewer choices.
That second sentence matters more than people expect. A venue without a 240v outlet is not a venue we cannot serve. It is a venue where we bring the smaller machine. Power only becomes a real constraint when your guest count needs more machine than the building can carry, and that is a conversation we have when we quote you — not a surprise on the day.
This is the most consistent finding in all our notes. The 240v outlet lives in the unglamorous parts of a building:
So if you are touring venues and want to ask one useful question about this, do not ask whether they have power. Ask where the dryer outlet is.
Willow Springs in Springville has 240v outlets in the kitchen and out on the patio. That sounds like plenty. They sit on the same breaker — put two machines on them and it trips, usually about twenty minutes into service. So we plan one machine there. You will not find that on a floor plan.
White Willow in Provo has its 240v in the kitchen, but the machine sets up on the back balcony, because a commercial machine on a cart does not do stairs. It works beautifully out there. It is just worth knowing before you picture the dessert table somewhere specific.
An outlet on the far side of the building still works — we run cord — but it decides where the dessert table can go. Better to settle that before your florist plans around a spot we cannot reach.
Sometimes there is no venue coordinator to ask. It is a backyard, a church building, a park pavilion or an office, and the person who has to go and look is you.
Our machines come with an L6-20 plug on the cord, and we carry adapters for eleven 240v outlet types: 6-20, 6-30, 6-50, 10-30, 10-50, 14-20, 14-30, 14-50, L6-20, L6-30 and L14-30. The −20 outlets will run one machine; the −30s and −50s will run two at once.
If yours is not on that list, we can usually have a plug made up for it. But you do not actually need to work out which one you have. Take a photo of the outlet and text it to us on 801-663-8156. We will tell you whether it works. It is a five-second job at your end and it settles the whole question before anyone books anything.
We own one, and it is a $200 rental. It comes out when a building genuinely cannot carry what your guest count needs — not simply because a venue has no 240v outlet. Plenty of venues on our list run perfectly well on 120v.
One honest note: we added the 120v machines fairly recently and we have not been back to every venue since. At a handful of places our notes still say we bring our own power, when there may now be an outlet we can use instead. If your venue is one of those, ask us and we will check before you book.
If you are choosing between venues, or you have booked one and want to know what will happen, tell us where it is. Most of the time the answer is already written down. We keep venue-by-venue notes for Utah County and Salt Lake County, and if your venue is not on the list yet, we will ring them and ask before you owe us anything.
